Privacy Notice

This section gives you the legal name of the company that holds your personal information. This is known as the ‘legal entity’. It also tells you how you can get in touch with us.

Your personal information will be held by Citra Living Limited, which is part of Lloyds Banking Group.Lloyds Banking Group is made up of a mix of companies, set up on different legal entities. We’ll let you know which you have a relationship with when you take out a product or service with us.

In this case, your relationship is with Citra Living Limited or its wholly owned subsidiaries who are or will be the Landlord of the property you have either expressed an interest in or are a customer of.

You can find out more about the wider group at https://www.lloydsbankinggroup.com/who-we-are/our-brands.html .

Contacting us about data privacy

Please see the ‘How to contact us’ section to contact us about any of the topics set out in this Privacy notice.

This section sets out the legal reasons we rely on, for each of the ways we may use your personal information.

As well as our Privacy Promise, your privacy is protected by law. This section explains how that works.

What is ‘personal information’?

‘Personal information’ means any information that we could use to identify you, directly or indirectly, and any information that relates to you.

Data Protection law only applies to personal information.

How can we use personal information?

Data Protection law says that we can use personal information only if we have a proper reason to do so. This includes sharing it outside Lloyds Banking Group. The law says we must have one or more of these reasons:

• To fulfil a contract we have with you, or
• When it is our legal duty, or
• When it is in our legitimate interest, or
• When you consent to it, or    
• When it is in the public interest.

When we have a business or commercial reason of our own to use your personal information, this is called a ‘legitimate interest’. We’ll tell you what that is, if we are going to rely on it as the reason for using your personal information. Even then, it must not unfairly go against your interests.

You have the right to object to use of your personal information in this way. You can do this by telling us anything we may need to consider, to understand if our use of your personal information is fair. Please see the ‘Your data privacy rights’ section for more information.

The law and other regulations treat some types of sensitive personal information as special. This personal information is called ‘special categories of personal information. We will not collect or use these types of personal information without your consent unless the law allows us to do so. If we do, it will only be when it is necessary:

• For reasons of substantial public interest, or
• To establish, exercise or defend legal claims.

Here is a list of all the ways that we may use your personal information, and which of the reasons we rely on to do so. This is also where we tell you what our legitimate interests are where it is the reason for using your personal information. We may rely on different reasons for using the same personal information, as this depends on the situation. For example, we may use your personal information to make an automated decision about you. This could be because of a legal duty, or to fulfil a contract we’ve made with you.

Our reasons for using your personal information:	What we use your personal information for	Our legitimate interests
Serving you as a customer
Your consent Fulfilling contract Our legitimate interests Our legal duty	To manage our relationship with you. To manage your enquiries and your tenancy, including carrying out our obligations to you. To arrange services for you in respect of your tenancy and the property. To manage the property in which you are a customer. To study how our customers use products and services from us and other organisations. To communicate with you about our products and services. To develop and manage our brands, products and services. To develop and carry out marketing and promotional activities. To make automated decisions about you or your products. Managing competitions and promotion.	Keeping our records up to date, working out which of our products and services may interest you and telling you about them. Developing products and services, and what we charge for them. Defining types of customers for new products or services. Seeking your consent when we need it to contact you. Being efficient about how we fulfil our legal and contractual duties.
Business improvement
Fulfilling contracts Our legitimate interests Our legal duty	·       To test new products. ·       To manage how we work with other companies that provide services to us and our customers. To develop new ways to meet our customers’ needs and to grow our business.	Developing products and services, and what we charge for them. Defining types of customers for new products or services. Being efficient about how we fulfil our legal and contractual duties.
Managing our operations
Fulfilling contracts Our legitimate interests Our legal duty	·      To deliver our products and services. ·      To make and manage customer payments. ·      To manage fees, charges and interest due on customer accounts. ·      To collect and recover money that is owed to us. ·      To manage and provide treasury and investment products and services. ·      To archive for historical purposes. ·      To analyse our environmental impact and information about climate.	Being efficient about how we fulfil our legal and contractual duties. Following rules and guidance from regulators.
Managing security, risk and crime prevention
Fulfilling contracts Our legitimate interests Our legal duty	To detect, investigate, report, and seek to prevent financial crime. To manage risk for us and our customers. To obey laws and regulations that apply to us. To respond to complaints and seek to resolve them.	Developing and improving how we deal with financial crime and carrying out our legal duties in this respect. Following rules and guidance from regulators. Being efficient about how we fulfil our legal and contractual duties.
Business management
Our legitimate interests Our legal duty	To run our business in an efficient and proper way. This includes managing our financial position, business capability, planning, adding and testing systems and processes. It also includes managing communications, corporate governance, and audit.	Following rules and guidance from regulators. Being efficient about how we fulfil our legal and contractual duties.
Fulfilling contracts	To exercise our rights set out in agreements or contracts.
For processing special categories of personal information
Our reasons for using your personal information	What we use your personal information for
Substantial public interest	Using criminal records data to help prevent, detect, and prosecute unlawful acts and fraudulent behaviour. Using criminal records data to comply with our obligations regarding your right to rent and anti-money laundering. Using your data to understand, test systems and respond to your support needs.
Responding to regulatory requirements	Showing whether we have assessed your situation in the right way. Passing information to the regulator so they can investigate whether we have acted in the right way.
Legal claims	Using any special categories of personal information as needed to establish, exercise or defend legal claims.
Consent	Telling you that we need your consent to process special categories of personal information, when that is what we rely on for doing so.

This explains the meaning of the different types of personal information, that data protection law covers.

We collect, use and hold many different kinds of personal information. The information we collect and use for you will depend on what products and services you have with us. Some of this information we may have received directly from you, some of it we may have learned or created by studying your accounts or transactions, or we may have received it from outside of the Lloyds Banking Group.

Even though we may not use all of these types of information for you, we have listed them here to help you understand them.

Type of personal information	Description
Financial	Your financial position, status and history.
Contact	Your name, where you live and how to contact you.
Socio-Demographic	This includes details about your work or profession, nationality, education and where you fit into general social or income groupings.
Transactional	Details about payments to and from your accounts, such as payments you make to us and details about insurance claims you make.
Contractual	Details about the products or services we provide to you.
Locational	Data we get about where you are. This may come from your mobile phone or the place where you connect a computer to the internet.
Behavioural	Details about how you use products and services from us and other organisations, and information about your visits to our websites or offices.
Technical	Details on the devices and technology you use, including your Internet Protocol (IP) address.
Communications	What we learn about you from letters and emails you write to us, conversations between us, interactions you have with us on social media, and your use of our web chat.
Social Relationships	Your family, friends, and other relationships.
Open Data and Public Records	Details about you that are in public records such as the Electoral Register, and information about you that is openly available on the internet.
Usage Data	Other data about how you use your products and services.
Documentary Data	Details about you that are stored in documents in different formats, or copies of them. This could include things like your passport, driving licence, or birth certificate.
Gender Identity	Information about the gender that may you identify as.
Special categories of personal data	The law and other regulations treat some types of personal information as special. We’ll only collect and use these if the law allows us to do so:   Racial or ethnic originReligious, political or philosophical beliefsTrade union membershipGenetic and biometric data (Information such as fingerprints, voice and facial recognition)Health dataInformation that could identify aspects of your sex lifeSexual orientationCriminal records of convictions and offencesAllegations of criminal offences.   You can read how we may use special types of personal information in the table ‘How the law protects you’.
Choices	Any permissions, consents, or preferences that you give us. This includes things like how you want us to contact you, or if you prefer large-print formats.
National Identifier	A number or code given to you by a government to identify who you are. This may be a National Insurance or social security number, or Tax Identification Number (TIN).

This section lists all the places where we get data that counts as part of your personal information.

We may collect personal information about you from other Lloyds Banking Group companies and any of these sources:

Data you give to us

This covers data that you give as well as data provided by people linked with you. This could mean a joint customer or other connected parties.

• When you express an interest in our property
• When you apply for a tenancy
• When you talk to us on the phone, online or in person, including recorded calls or video chats and notes we make
• When you use our websites, mobile device apps, social media sites web chat or SignVideo services (where available)
• In emails and letters
• In insurance claims or other documents
• In customer surveys
• If you take part in our competitions or promotions.

Data we collect when you use our services

This covers details about your tenancy and use of the property, how and where you access our services, and account activity that is shown on your statement.

• Payment and transaction data
  This includes the amount, frequency and type.
• Profile and usage data
  This includes the security details you create and use to connect to our services. It also includes your settings and marketing choices. We also gather data from the devices you use (such as computers and mobile phones) to connect to online services.
  We may also use cookies and similar tracking technologies to collect data from our websites or mobile apps and when you receive, open or respond to emails we send you. You can find out more about this in our Cookies policy.

Data from outside organisations

• Our property management agent(s) who manages the property and engage with you on our behalf
• Companies that introduce you to us (including real estate and property websites,  portals and other property or letting agents or Financial Advisors)
• Credit card providers like Visa and Mastercard
• Credit reference agencies, such as TransUnion, Equifax and Experian.
• Insurers
• Social media and other technology providers. For example, when you click on one of our ads
• Fraud prevention agencies
• Other financial services companies. This could be to fulfil a payment or other service as part of a contract with you, or to help prevent, detect and prosecute unlawful acts and fraudulent behaviour
• Employers. For example, to evidence your right to rent.
• Land agents, such as firms who do property valuations for mortgages
• Public information sources such as the Electoral Register or Companies House, published media and social media. For example, to confirm what you have told us.
• Products that have a loyalty scheme, Agents, suppliers, sub-contractors and advisers.
  These can be types of firms we use to help us run accounts and services. They can also be specialist companies who advise us on ways to develop and improve our business.
• Market researchers
  These firms may get in touch with you on our behalf to ask you for your opinions and feedback. Sometimes these firms will combine what you tell them with data from other sources to study it. They’ll use this to help us understand our customers’ point of view, so we can improve the way we work as a business. 
• Firms providing data services. We receive reports that we use to understand our customers better and look for general patterns and trends.
• Medical professionals. For some insurance products, we may ask your GP or other medical practitioner to send us a report. We’ll only do this if we get your consent first.
• Government and law enforcement agencies.
• Companies you ask to share your data with us.

This section explains how long we may keep your personal information for and why

We will keep your personal information for as long as you are a customer of Citra Living Limited, or for as long as you wish to be on our customer database and receive updates about our properties and for up to 7 years after you stop being a customer. The reasons we may do this are:

• With your consent, to contact you if other properties may be of interest to you.
• To respond to a question or complaint, or to show whether we gave you fair treatment.
• To understand our customers as part of our own internal research.
• To obey rules that apply to us about keeping records. 

We may also keep your personal information for longer than 7 years if we archive it for historical purposes or if we can’t delete it for legal, regulatory or technical reasons.

We’ll only use your personal information for those purposes and will make sure that your privacy is protected.

You can choose not to give us personal information. In this section we explain the effects this may have.

We may need to collect personal information by law, or to enter into or fulfil a contract we have with you.

If you choose not to give us this personal information, it may delay or prevent us from fulfilling our contract with you, or doing what we must do by law. It may also mean that we can’t run your products or services. It could mean we cancel a product or service you have with us.

We sometimes ask for personal information that is useful, but not needed by law or a contract. We’ll make this clear when we ask for it. You don’t have to give us these extra details and it won’t affect the products or services you have with us.

This section explains how we use data on our websites, apps and emails.

We may use cookies and similar tracking technologies on our websites and apps, and in emails we send you.

Cookies

Cookies are small computer files that get sent to your computer, tablet or mobile device by websites when you visit them. They stay on your device, so that when you visit the website again, it knows that you have been there before and can give you a better experience. Cookies store information about your visits to that website, such as your choices, the type of device you use to connect to it, where you were when you connected, and the pages you visited on that site. Even where this information does not have personal details about you or your business, it is still protected by this Privacy Notice.

Email and SMS Tracking

We review how you interact with emails we send you by using small images that you cannot see called ‘pixels’ within our emails. These pixels allow us to capture some information about emails we’ve sent you, such as:

• When you opened the email,
• How many times you opened it, and
• The device you used to open it.

This is called ‘email tracking’. We use this information to help us understand how effective our emails are, and to improve our communications with you.

We also place trackers on SMS messages we send that capture similar information: whether you’ve received the message, and whether you’ve opened it. We use this information for the same reasons as above. To find out more about how we use cookies and email tracking, please see our Cookies Policy

We may share your personal information with other companies in Lloyds Banking Group. We may also share it with outside organisations such as credit card providers, insurers or tax authorities. This is so that we can provide you with products and services, run our business, and obey rules that apply to us. Here we list all the types of organisations that we may share your personal information with.

Lloyds Banking Group

We may share your personal information with other companies in Lloyds Banking Group where this is necessary for the internal management of the Group, including where Citra Living Limited uses shared services, including legal and regulatory services. These companies may use different brand names. For details of our brands, please see the ‘Who we are’ section.

We share the information to make sure our records are accurate

We also share the information to help us provide you with products and services.

Third parties who help us provide products or services

We work with third parties outside of the Lloyds Banking Group who provide products or services under our brand names. If you apply for one of these products, we may share information about you with the third party. If we want to share information in this way, we, or the third party will tell you before we do so.

Authorities

This means official bodies that include:

• Central and local government
• HM Revenue & Customs, regulators and other tax authorities
• Tenancy Deposit Scheme and other deposit guarantee schemes
• Law enforcement and fraud prevention agencies.

Service Providers

Outside companies we work with to provide services to you and to run our business.

• Our property management agent(s).
  They manage the property and engage with you on our behalf.
• Property service providers, such as utilities services, with whom you will have a direct relationship.
• Agents, suppliers, sub-contractors and advisers.
  These are types of firm that we use to help us run accounts, policies and services, and provide property related services such as repairs to the property.
• Agents who help us to collect what is owed to us.
• Providers of customer/customer due diligence and identification verification, such as Experian.
• Someone linked with you or your tenancy.
  This could mean a joint customer or guarantor.
• Other financial services companies (to fulfil a payment or other service as part of a contract with you; or to help prevent, detect and prosecute unlawful acts and fraudulent behaviour).
• Price comparison websites and similar companies.
  We only do so if you wish to buy something from through such a company and request that we share your information. We only share details needed to fulfil our own contract with the company.

General business

Outside companies we use to provide our services, help grow and improve our business.

• Agents, suppliers, sub-contractors and advisers.
  These are types of firms that we use to help us run accounts, policies and services.
• Companies we have a contractual arrangement, joint venture or agreement with.
  This could be a store, a manufacturer, or a broker who is offering finance deals or other products, services or features through us.
• Organisations that introduce you to us.
  This might be a store or car dealership that offers finance deals through us, or a price comparison website.
• Market researchers.
  These firms may get in touch with you on our behalf to ask you for your opinions and feedback. Sometimes these firms will combine what you tell them with data from other sources to study it. They’ll use this to help us understand our customers’ point of view, so that we can improve the way we work as a business. 
• Advisers who help us to come up with new ways of doing business.
  This might be a legal firm, IT supplier or consultancy.
• Advertisers and technology providers that you use, such as websites you visit, social media, and providers of apps and smart devices. This is so that:
  • You are only shown marketing we think you might be interested in.
  • You are not shown marketing we think you won’t be interested in.
  • We can try to find new customers who are like you, or have similar interests to yours.

Outside companies you may use.

This could include:

• Price comparison websites and similar companies
  We only do so if you buy something from us through such a company. We only share details needed to confirm what you have bought, to fulfil our own contract with the company.
• Third-party payment providers. For example, if you use an App on your phone to pay for something, then we may share payment and transaction data with them.
  This includes the amount, type, location, origin and recipients.

Company mergers, takeovers and transfers of products or services

We may also share your personal information if the ownership of the property, products or services or the make-up of Lloyds Banking Group changes in the future:

• We may choose to sell, transfer, or merge parts of our business, or our assets, including the property, products or services. Or we may try to bring other businesses into Lloyds Banking Group.
  This is sometimes called Mergers & Acquisitions or ‘company takeovers’.
• During any such process, we may share your data with other parties involved. We’ll only do this if they agree to keep your data safe and private.
• If the change to our Group happens, then other parties may use your data in the same way as set out in this notice.

Sharing information that doesn’t reveal your identity

We may share or sell some information to other companies outside Lloyds Banking Group, but only when we have removed any personal details, so that no-one’s identity can be known or found out.

We and those other companies do this to help them learn about the types of customers they have, how customers use their products, and how their products perform. It also helps us to learn about the markets we each operate in and how our competitors perform. The law says data is not considered to be personal information after customer identities have been removed.

One of the ways we can share information without revealing customers’ identities is by grouping customers’ information together. Companies can use this grouped customer information to look for general patterns and trends in the information, without knowing individual customer identities. For example, we might provide them with information about:

• Customers that fall into a particular age group, or live in a particular area.

To create this information, we analyse all of the details we hold about you and other customers. This includes information about your current and past products and services you have with us.

This section tells you how we decide what marketing to show or send you. It also explains how we work out what you may be interested in.

We may use your personal information to make decisions about what products, services and offers we think you may be interested in. This is what we mean when we talk about ‘marketing’. We may send you carefully selected messages on products and offers from ourselves, other companies within Lloyds Banking Group and selected third parties.

When we can use your personal information for marketing

We can only use your personal information to send you marketing messages if we have either your consent or a ‘legitimate interest’. That is when we have a business or commercial reason to use your personal information. It must not conflict unfairly with your own interests.

How we decide what marketing may interest you

The personal information we have for you is made up of what you tell us, and data we collect when you use our services, or from outside organisations we work with. We study this to form a view on what we think you may want or need, or what may be of interest to you. This is how we decide which products, services and offers may be relevant for you.

We use the information to understand what kind of things you like, special events in your life, and how you react to different kinds of marketing material.

This is called profiling for marketing purposes. It helps us to decide what products, services and offers we can promote to you. We may also conduct profiling for other purposes – please see ‘Tailoring products and services’ under ‘How we use your information to make automated decisions’ for further information.

You can contact us at any time and ask us to stop using your personal information this way. Please see the ‘Your data privacy rights’ section for more information and the ‘How to contact us’ section to contact us about this.

How we send you marketing

We may show or send you marketing material online (on our own and other websites including social media), in our own and other apps, or by email, mobile phone, post or through smart devices and other digital channels.

Your marketing choices

You can tell us to stop sending you marketing at any time. Whatever you choose, we’ll still send you information about your tenancy and the property, and other important information such as changes to your existing products and services.

You can also tell us not to collect your personal information for marketing purposes while you are using our websites or mobile apps. If you do, you may still see some marketing, but it may not be tailored to you. See our Cookies Policy for details about how we use this information to improve our websites and mobile apps.

We may ask you to confirm or update your choices, if you take out any new products or services with us in future. We’ll also ask you to do this if there are changes in the law, regulation, or the structure of our business. If you change your mind you can contact us to update your choices at any time. Please see the ‘Your data privacy rights’ section for more information, and the ‘How to contact us’ section to contact us about this.

Here we tell you how we use automated systems to make decisions about you and your tenancy. We also explain your right to challenge decisions made this way.

We sometimes use systems to make automated decisions about you. This helps us to make sure our decisions are quick, fair, efficient and correct, based on what we know. Automated decisions can affect the products, services or features we may offer you now or in the future, or the price we charge for them. They are based on personal information that we have or that we are allowed to collect from others.

Some of our systems learn from this information to make sure our automated decisions stay accurate and fair. This is sometimes known as ‘artificial intelligence’ or ‘machine learning’.  

Here are the types of automated decisions we make:

Pricing

We may decide what to charge for some products and services based on what we know. For example, if you use our online mortgage calculator, it will use the personal financial details you put in to estimate the kind of mortgage we may offer you. If you apply for insurance, we’ll compare what you tell us with other records to work out how likely you are to make a claim. This will help us to decide whether to offer you the product and what price to charge you.

Tailoring products and services

The personal information we have for you is made up of what you tell us, and information we collect when you use our services, or from outside organisations we work with. We study this to form a view on what we think you may do, want, or need. This is how we decide which products, services and offers may be relevant for you.

Profiling for other non-marketing purposes

Sometimes we use your personal information to create a profile about you, for purposes other than marketing or making automated decisions about you. This means we build up a picture over time of your tastes, and things we think you may need, want or do based on how you interact with us. This may be changed into a ‘score’ or number we add to your record with us.

We use this information to place you in groups with similar customers. These are called customer segments. We use these to study and learn about our customers’ needs. It helps us to design different products, services and offers for different customer segments, and to manage our relationships with them. It also helps us tailor what individuals see on our own and other websites and mobile apps, including social media.

We also use customer segments from outside companies we work with, such as social media. We ask them for groups of people who are like you or have interests that are like yours in some ways. These companies help us look for new customers who may be interested in products, services or offers that our existing customers are interested in.

You can ask us to stop using your information in this way. Please see the ‘Your data privacy rights’ section, and the ‘How to contact us’ section for details about how to do this.

Your rights

You can object to an automated decision we have made and ask that a person reviews it. If you want to know more about these rights, please see the ‘Your data privacy rights’ section for more information, and the ‘How to contact us’ section to contact us about this.

This section explains how we work with outside companies to check your identity and your ability to pay your rent. It explains what we do and why we do it. It also explains how we manage our products during your relationship with us.

We carry out credit and identity checks when you apply for a tenancy. We may use Credit Reference Agencies to help us with this.

We’ll go on sharing your personal information with CRAs during your relationship with us. From time to time, we may also search information that the CRAs have, to help us manage your accounts.

We’ll share your personal information with CRAs and they’ll give us information about you. The data we exchange can include:

• Name, address and date of birth
• Details of any financial situation and history
• Details of any shared credit
• Fraud prevention information

We’ll use this data to:

• Assess whether you are able to afford your tenancy
• Make sure what you’ve told us is true, correct and up to date
• Help detect and prevent financial crime
• Trace and recover debts
• Make sure any offers are relevant for you.

When we ask CRAs about you, they may note it on your credit file. This is called a credit search. Other providers may see this and we may see credit searches from other providers.

If you apply for a tenancy with someone else, your records may be linked with theirs. We’ll do the same if you tell us you have a spouse, partner or civil partner.

You should tell them about this before you apply for a tenancy. It is important that they know your records might be linked together, and that credit searches may be made on them.

CRAs will also link your records together. These links will stay on your files unless one of you asks the CRAs to break the link. You’ll normally need to give proof that you no longer have a financial link with each other.

You can find out more about the CRAs on their websites, in the Credit Reference Agency Information Notice (CRAIN). This includes details about:

• Who they are
• Their role as fraud prevention agencies
• The data they hold and how they use it
• How they share personal information
• How long they can keep data
• Your data protection rights.

Here are links to the information notice for each of the main Credit Reference Agencies we use:

https://www.transunion.co.uk/legal/privacy-centre/pc-credit-reference

https://www.equifax.co.uk/privacy-hub/crain

https://www.experian.co.uk/legal/crain/

We use these agencies mainly with UK, Isle of Man or EEA products and customers. For non-UK, Isle of Man or EEA products and customers, we may not use these agencies. We may instead use other regional CRAs. Please see the ‘How to contact us’ section if you’d like to speak to us about this.

This section deals with information we share outside our group to help fight financial crime. This includes crimes such as fraud, money-laundering and terrorist financing.

We may need to confirm your identity before we provide products or services to you or your business. This may include carrying out fraud checks when you take out your tenancy.

Once you have become a customer of ours, we may share your personal information as needed to help combat fraud and other financial crime. The organisations we share data with are:

• Registered Fraud Prevention Agencies
• Other agencies and bodies acting for the same purpose
• Industry databases used for this purpose
• Insurers

Throughout our relationship with you, we and these organisations exchange data to help prevent, deter, detect and investigate fraud and money-laundering.

We and these organisations can’t use your personal information unless we have a proper reason to do so. It must be needed either for us to obey the law, or for a ‘legitimate interest’.

When we have a business or commercial reason of our own to use your personal information, this is called a ‘legitimate interest’. We’ll tell you what that is, if we are going to rely on it as the reason for using your personal information. Even then, it must not unfairly go against your interests.

We’ll use the personal information to:

• Confirm identities
• Help prevent fraud and / or money-laundering
• Fulfil any contracts you or your business has with us.

We or an FPA may allow law enforcement agencies to access your personal information. This is to support their duty to prevent, detect, investigate and prosecute crime.

These other organisations can keep personal information for different lengths of time, up to six years.

The information we use

These are some of the kinds of personal information that we use:

• Name
• Date of birth
• Residential address
• History of where you have lived
• Contact details, such as email addresses and phone numbers
• Financial data
• Whether you have been a victim of fraud
• Data about your or your businesses products or services
• Employment details
• Vehicle details
• Data that identifies the computers or other devices you use to connect to the internet. This includes your Internet Protocol (IP) address.

Automated decisions for fraud prevention

The information we have for you or your business is made up of what you tell us, and data we collect when you use our services, or from third parties we work with.

We and other organisations acting to prevent fraud may process your personal information in systems that look for fraud by studying patterns in the data. We may find that an account or policy is being used in ways that fraudsters work. Or we may notice that an account is being used in a way that is unusual for you or your business. Either of these could indicate a risk that fraud or money-laundering against a customer, the bank or the insurer.

How this can affect you

If we or an FPA decide there is a risk of fraud, this may impact your tenancy. FPAs and cross-industry organisations may also keep a record of the risks that you or your business may pose.

This may result in other organisations refusing to provide you with products or services, or to employ you.

Data transfers out of the UK, Isle of Man and Channel Islands and EEA

FPAs and other organisations we share data with for these purposes may send personal information to countries outside the UK, Isle of Man and Channel Islands and European Economic Area (‘EEA’). This may include countries where the UK Government has decided that your data will be protected to UK standards. If the data is sent to another type of country, the FPAs or other organisations will make sure your data stays protected to the same standard as the EEA by making sure appropriate safeguards are in place. This may include following international frameworks for making data sharing secure.

The main Fraud Prevention Agency we use, CIFAS, has published more information about data transfers:

https://www.cifas.org.uk/fpn

This section tells you about the safeguards that keep your personal information safe and private, if it is sent outside the UK, Isle of Man and Channel Islands and EEA.

We’ll only send your data outside of the UK, Isle of Man and Channel Islands and European Economic Area (‘EEA’) to:

• Follow your instructions.
• Comply with a legal duty
• Work with our suppliers who help us to run your accounts and services.

If we do transfer your personal information outside the UK, Isle of Man and Channel Islands and EEA to our suppliers, we’ll make sure that it is protected to the same extent as in the UK and EEA. We’ll use one of these safeguards:

• Transfer it to a non-EEA country with privacy laws that give the same protection as the UK and EEA. Learn more on the European Commission Justice website.
• Put in place a contract with the recipient that means they must protect it to the same standards as the UK and EEA. Read more about this here on the European Commission Justice website.

This section explains your data privacy rights and how to contact us about them.

You have several rights around use of your personal information. Following is a list of these rights, including a description and, if applicable, how to contact us about them. These rights do not apply in all scenarios.

The right to be informed

You have the right to be informed about the collection and use of your personal information. This means that we should provide you with details of how we use your personal information. This Data Privacy Notice is an example of this.

The right of access

You have the right to access a copy of your personal information, referred to as a Subject Access Request (SAR).

Please see the ‘How to get a copy of your personal information’ instructions in the ‘How to contact us’ section.

The right to rectification

You have the right to question any information we have about you that you think is incorrect. We’ll take reasonable steps to check this for you and correct it.

Please visit one of our branches, or see the ‘How to contact us’ section if you want to do this.

The right to erasure

You have the right to delete or remove your personal information. This is also known as ‘the right to be forgotten’. We don’t always have to agree to this, for example if there are legal or other reasons why we need to keep or use the information. If this is the case, we’ll explain our reasons to you.

Please see the ‘How to contact us’ section if you want to do this.

The right to restrict processing

You have the right to restrict the processing of your personal information. This means that you can ask us to limit what we use your information for, for a period of time. You can do this if you think that your personal information is not accurate, has been used unlawfully, is not relevant to us anymore, or if you have already asked us to stop using your personal information but you are waiting for us to tell you if we are allowed to keep on using it.

If we do restrict your personal information in this way, we won’t use or share it in other ways while it is restricted. This means that we may not be able to provide you some of your products or services while the restriction is in place.

Please see the ‘How to contact us’ section to do this.

The right to data portability

You have the right to get certain personal information from us as a digital file. This means you can keep and use it yourself and give it to other organisations if you choose to. If you want, we’ll give it to you in an electronic format that can be easily re-used, or you can ask us to pass it on to other organisations for you.

Please see the ‘How to contact us’ section to do this.

The right to object

You have the right to object to us using your personal information for marketing purposes, and we must act on this. You can also object to any use of your information where we have given ‘legitimate interest’ as our reason for using it. You must tell us the reason for the objection and how it affects you as an individual. We can refuse your objection if we can show that there are legal or other official reasons why we need to keep or use the information. If this is the case, we’ll explain our reasons to you.

Please see the ‘How to contact us’ section if you want to object to us using your information.

Rights in relation to automated decision making and profiling

You have rights around automated decision making and profiling. Automated decision making means a decision made solely by automated means, without any human involvement. Profiling means the automated processing of your personal information to evaluate certain things about you. You have the right to information about these kinds of processing, and the right to challenge and ask for a human to review an automated decision. You can do this when an automated decision is made about you, or you can see the ‘How to contact us’ section to speak to us about this.

Please see the ‘How we work out what marketing you receive’ section for more information on profiling and see the ‘How we use your information to make automated decisions’ section for more information on automated decision making.

The right to withdraw consent

Where consent is our reason for using your personal information you have the right to withdraw that consent at any time. If you withdraw your consent, we may not be able to provide certain products or services to you. If this is the case, we’ll tell you. You can manage your choices for activities like marketing through your internet application, by visiting one of our offices, or see the ‘How to contact us’ section to speak to us about this.

This section gives details of how to contact us about how we use your personal information. It also shows you where you can get in touch with the government regulator.

If you have a question about how we use your personal information, or would like to speak to us about a Data Privacy Individual Rights Request.

You can contact us by email at Citra_Enquiries@lloydsbanking.com.

If you want a copy of your personal information

To get a copy of all the personal information we hold about you, write to us at this address:

Citra DSAR
Citra Living Limited
One Vine Street
London
W1J 0AH

If you would like to contact our Group Data Protection Officer, you can write to the following address:

LBG Data Protection Officer
Lloyds Banking Group
PO BOX 548
Leeds
LS1 1WU

If you are unhappy with how we have used your personal information, you can contact us using the above contact details.

You also have the right to complain to the regulator, and to lodge an appeal if you’re not happy with the outcome of a complaint.

• In the UK this is the Information Commissioner’s Office. Find out on their website how to report a concern. Information Commissioner’s Office (ICO)
• In Jersey, please contact the Office of the Information Commissioner Office of the Information Commissioner
• In Guernsey, please contact the Office of the Data Protection Commissioner Office of the Information Commissioner
• In Isle of Man, please contact the Information Commissioner Information Commissioner